HR GENERALIST

Deadline for submissions: 23rd January 2025

About Us

HealthAI – The Global Agency for Responsible AI in Health is a global nonprofit that champions Responsible AI in health. Its mission is to advance the development and adoption of Responsible AI solutions in health through the collaborative implementation of regulatory mechanisms and global standards. HealthAI’s approach focuses on empowering national and regional institutions to regulate and validate AI solutions for health according to global standards issued by existing normative agencies such as the WHO, OECD, and UNESCO while also promoting global cooperation and knowledge sharing.

Job Description

To further support its growth, HealthAI is looking for an experienced and dynamic HR Generalist to shape and manage all aspects of the employee experience. This is a pivotal role to support HealthAI’s mission and to foster a positive workplace culture. Reporting to the Chief Operating and People Officer (COPO), the HR Generalist works closely with the Finance Manager and the rest of the Operations team.

Responsibilities

Recruitment & Talent Acquisition:

  • lead and coordinate recruitment processes for roles across all levels of the organization;

  • work closely with hiring managers to identify talent needs and ensure a timely and seamless hiring experience.

Employee Lifecycle Management:

  • draft employment contracts and amendments, work certificates, and any other HR-related documents;

  • maintain and update personnel files and records, including job descriptions and TORs;

  • manage and coordinate on-boarding and off-boarding processes.

Payroll & Social Insurances:

  • liaise with the external payroll service provider;

  • manage employee social insurance registrations and contributions.

HR Systems & Administration:

  • implement and manage HR administrative systems such as absence management and time-tracking tools;

  • ensure accurate documentation of processes and policies.

Policy & Compliance:

  • maintain and update the employee handbook and HR guidelines;

  • draft and implement new HR and People policies as required;

  • ensure compliance with Swiss labor law and other relevant regulations.

Collaboration & Support:

  • liaise with two Employers of Record (EOR) in close cooperation with the Finance Manager;

  • provide HR advice and support to team members across the organization;

  • lead or participate in HR and other People-related projects as needed.

Employee Engagement & Development:

  • contribute to initiatives that enhance team members’ well-being, engagement, and professional development;

  • uphold and champion HealthAI’s values of Respect, Trust, Integrity, Dedication, and Accountability at all times."

 Required Skills, Qualifications & Experience

  • “Brevet Fédéral RH”;

  • 5 to 8 years of relevant HR experience in an organization working under Swiss labor law;

  • Solid knowledge of Swiss labor law, Swiss social insurance systems, and payroll;

  • Strong experience performing HR administration tasks and managing HR administrative processes with full autonomy;

  • Experience liaising with external service providers (e.g., payroll, EOR, insurance brokers);

  • Experience in or exposure to end-to-end recruitment processes;

  • Experience with Compensation and Benefits management;

  • Excellent organizational skills, with strong attention to detail;

  • Strong interpersonal and communication skills, with the ability to build trust and foster collaboration;

  • Passion for learning and a “start-up mindset,” with the ability to build structure and processes from scratch;

  • Fluency in both English and French is essential;

  • Legal right to live and work in Switzerland (Swiss or EU/EFTA citizenship and/or valid work permit).

Preferred Skills and Competencies

  • Experience in the non-profit sector;

  • Familiarity with digital HR tools and systems;

  • Knowledge of best practices in employee engagement and workplace culture development;

  • Positive attitude with a people-oriented, resilient, and collaborative approach.

Working Conditions

HealthAI promotes a positive and people-centric culture. We are a nonprofit with big dreams and an entrepreneurial mindset. You can expect a fun and hard-working environment with plenty of flexibility and personal support for your growth. You will work with an international team in a rich learning environment crossing a wide range of areas (AI & Data Science, Health, Ethics, and Legal) and sectors (Health, Pharma, Development Agencies, Governments, etc.) on a global scale.

Location

Geneva, Switzerland (hybrid work possible).

How to apply

Applications should be submitted in English and by email only. The following documents are required, merged into one single PDF:

  • A cover letter explaining your suitability to fulfill this role (1-page limit);

  • A CV detailing relevant past experiences, as well as indicating your current location and citizenship / work permit for Switzerland (2-page limit).

Complete applications should be sent to hr@healthai.agency with the subject “Application: HR Generalist.” Incomplete applications will not be considered.

Deadline for submissions: 23rd January 2025 (midnight, CEST).

  • Please note that due to the large number of applications, only shortlisted candidates will be contacted.

  • We are committed to diversity and especially encourage members of underrepresented communities to apply.