CONSULTANCY OPPORTUNITY – IN-COUNTRY COORDINATOR, ZAMBIA

HealthAI is a Geneva-based, not-for-profit organization serving as a trusted implementation partner for governments worldwide. We collaborate with multiple government, public, and private partners to ensure the innovative, safe, and responsible introduction of AI in healthcare systems. Our mission spans high, middle, and low-income countries, bridging regulatory frameworks to ensure equitable access to safe AI technologies while maintaining compliance with medical device regulations, data privacy laws, and emerging AI governance frameworks.

CONTEXT

HealthAI is seeking a Contractor in Zambia who will provide country-level stakeholder engagement, coordination, and technical support services to advance HealthAI’s objectives of strengthening national regulatory mechanisms for AI in health and related systems. The Consultancy Agreement is deliverable-based and time-bound. The Contractor shall operate independently and determine a methodology and approach, consistent with the HealthAI Global Regulatory Network requirements, to achieve the agreed deliverables after alignment with HealthAI.

SCOPE OF WORK & DELIVERABLES

Stakeholder Engagement & Country Representation

The Contractor shall implement structured stakeholder engagement activities to advance HealthAI’s objectives within Zambia:

• Comprehensive mapping of relevant governmental and institutional stakeholders (e.g., Ministry of Health, Medical Device Regulatory Authority, HTA agencies, and other senior-level officials).
• Stakeholder engagement strategy and roadmap, outlining prioritization and engagement approach to strengthen HealthAI’s in-country presence and activities.
• Organization and facilitation of multi-stakeholder meetings (in-person and virtual) and post-meeting follow-up with proper documentation demonstrating overall work progress (i.e., key decisions, action points, recommendations) and engagement with senior-level stakeholders with increased awareness of HealthAI’s work.

Workforce Capacity Strengthening Support

The Contractor shall support the coordination and follow-up of country-level capacity strengthening initiatives:

• Confirm the list of appropriate stakeholders for each Capacity Strengthening session (in-person and online), along with the timeline of the sessions.
• Logistical coordination plan for each session, including providing or arranging for translation services where needed, and contributing to context-adapted content.
• Ensure participants complete pre- and post-session assessments.
• Produce a summary report for each in-person or online training session, including key discussion points, Zambia priorities, recommended next steps, impact measurements and session evaluation.

Technical Implementation Support

The Contractor shall support national-level technical implementation aligned with HealthAI’s objectives:

• Milestone-tracking tool reflecting progress in strengthening national regulatory mechanisms.
• Quarterly status updates on technical implementation highlighting implementation status, achievements, risks, bottlenecks, and mitigation measures related.
• Engagement plan and documented outreach to relevant local stakeholders to support contributions to HealthAI’s services.

Knowledge Development and Communications

The Contractor shall support the development of Zambia-informed knowledge products with national and global relevance:

• Contribution to drafting, as well as local consultation, co-creation, and validation of different types of structured documents, such as assessment reports and summaries.
• Written contributions reflecting Zambia perspectives such as Global landscape reports, Scientific articles, Policy briefs, Blogs or technical notes.
• Communication products highlighting HealthAI’s work in Zambia (e.g., web articles, social media briefs, stakeholder highlights), aligned with HealthAI’s communication standards.

Selection Criteria

• Bachelor or Master degree in a related field, such as public health, implementation science and capacity development. A focus on digital health and AI would be advantageous.
• Verifiable track record of independently delivered outcomes in project management, capacity strengthening, and technical implementation.
• Demonstrable prior engagement with national or subnational government bodies in a health systems context, evidenced by deliverables or formal acknowledgments.
• The service provider operates as an independent consultant or registered entity in Zambia, legally authorized to provide services under Zambian law.
• Demonstrated ability to produce and present professional-quality work in English; proficiency in local languages an asset where operationally relevant.

Practical Information

• Service proposals should be submitted in English to this email address only
• The following set of documents is required:
  • A letter explaining your suitability to fulfill this assignment (1-page limit);
  • A biography highlighting the relevance of your background and experiences for this mandate.
  • Portfolio of past deliverables (e.g., reports, training curricula, implementation plans) — ideally showing work done for multiple clients.
  • Published work, certifications, or professional memberships relevant to the field.
  • Excerpts from past reports or outputs that reference government counterparts or health system structures.
  • Conference presentations, policy briefs, or training records involving public health institutions.
  • Business registration certificate (PACRA registration in Zambia) and/or TPIN (Tax Payer Identification Number) certificate.
• Deadline for submissions: 31 May 2026 (midnight, CEST).
  Please note that service proposals that do not meet these guidelines will not be accepted.